Legal Administrative Assistant
We are seeking a friendly, motivated individual who is detail-oriented, organized and hard working. No legal experience necessary, just a great attitude and a willingness to learn.
∙ Greet clients and act as initial point of contact for client’s visit to the office
∙ Manage office phones, including answering, screening and forwarding incoming calls and scheduling/confirming client appointments
∙ Maintain office’s electronic client database, including accurately entering new client information and updating client information as needed
∙ Prepare client files and manage filings
∙ Assist with filing and recording of legal documents
∙ Draft cover letters and other brief correspondences to clients
∙ Ensure office stays presentable and appropriately stocked with supplies
∙ Communicate basic and accurate information in-person and via phone/email about office’s location and services
∙ Manage incoming and outgoing mail, including preparing documents for mailing and sorting and distributing daily mail/deliveries
∙ Order front office supplies and keep inventory of stock
∙ Assist with office marketing campaigns, including managing email/mail distributions and client reviews
∙ Perform clerical duties such as printing and collating, photocopying, transcribing and faxing
∙ Proven work experience as a Receptionist, Office Assistant or similar role, with references available
∙ Strong written and verbal communication skills
∙ Bilingual in English and Spanish (ideally, though not required)
∙ Excellent organizational skills and attention to detail
∙ Multitasking and time-management skills, with the ability to prioritize tasks
∙ Friendly, personable and customer service oriented, with a professional attitude and appearance
∙ Ability to be resourceful and proactive when issues arise
∙ Proficiency in Microsoft Office Suite, Windows and Customer Relationship Management (CRM) software
∙ Hands-on experience with office equipment (e.g. computers, printers/scanners and fax machines)
∙ $40,000-$50,000, commensurate with experience
∙ Retirement benefits
∙ Paid holidays, vacation days and sick days
Please submit your resume and a cover letter to firstname.lastname@example.org
Perlin Estate Planning & Probate assists clients with Estate Planning, Probate, Trust Administration, Elder Law, Long-Term Care Planning, Medicaid Planning, Veterans Benefits, Charitable Planning, Special Needs Planning, Estate Tax Planning, Business Succession Planning and Asset Protection in Miami, Coral Gables, Pinecrest, Miami Beach and the surrounding areas.
Certified Financial Planner Board of Standards Inc. owns the certification marks CFP®, CERTIFIED FINANCIAL PLANNER™ and CFP® (with flame design) in the U.S., which it awards to individuals who successfully complete CFP Board's initial and ongoing certification requirements.
AV® Preeminent™ and BV® Distinguished™ are certification marks of Reed Elsevier Properties Inc., used in accordance with the Martindale-Hubbell certification procedures, standards and policies.